How To Write A Press Release For Music Media

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I see a lot of press releases in the course of my day. A lot. Many of them are absolutely perfect. They’re usually written by professionals like Maric Media, ArrowAgency, Deathproof PR, Josh Vittek or any number of other folks whose job it is to get your band’s music in front of the right people, with the right accompanying information. 

Then I get press releases written by the band themselves.

These are never good. 

If you don’t have the budget to enlist the services of a pro, you need to know how and why to write a press release. It seems like this is a big SEO topic because there are lots of articles about this online, but they all seem really generic and mostly seem to be rewrites of each other. Most don’t even have actual example. Pfft, that’s stupid. So here’s what I’m going to do. At the end of this article I’m going to give you an example of a press release, but before I do that I’m going to tell you why you’re writing a press release at all, and what not to do.

Why Are You Writing A Press Release?

You’re writing a press release because you want media to cover something. It could be: 

* A local gig.
* A tour.
* A new video on your YouTube channel (yes, it’s totally, very appropriate to send out a press release for this).
* An EP.
* An album.
* A new band member.
* An award you just won.
* An award you’re hoping to win.
* An opinion on some current news or music industry issue that you feel you can contribute to.

How Will Your Press Release Be Used?

Most media outlets will basically copy-and-paste your press release, tweak it for their audience, and hit ‘Publish.’ They don’t want to rewrite it from the very beginning, and they don’t want to spend 20 minutes editing it for you. It’s not that editors are lazy, it’s just that they have a lot of emails in their inbox vying for attention, and they’re more likely to run your unsolicted news item if they can do it efficiently and then move on to the next article. 

What Bad Stuff Do You See, Peter?

Oh, I’ve seen some unmitigated horrors in press releases. For example: 

* Terrible grammar and spelling.
* Capitalising words that don’t need to be capitalised.
* Omitting the last names of the band members, as if you’re all friggin’ Madonna or something. 
* Trying too hard to write something evocative and flowery, when all the editor wants is the information. Don’t go overboard with “Since the dawn of time, humanity has sought the ultimate metal band, one that would rise forth from the flames and…” etc. It just doesn’t make for good media copy, which is what a press release is really for. 
* Using the press release to direct the editor to check out your information elsewhere (website, Facebook, Bandcamp, etc). Don’t do this. Just don’t. 

What Should A Press Release Include?

Relevant information, formatted so the press can release it. Easy. NEXT!

How Should A Press Release Be Sent?

You can use a mailing list client like MailChimp to send out your press release, but I prefer just a straight text email. Here’s the thing: yes, you should send your press release as an attachment in Word or as a PDF. You should include some images (preferably your album cover if you have one, and a professional-looking live or promo shot). Include web resolution and print resolution (300dpi) versions, or link to a dropbox that contains these. Do not send an image as a PDF. But most importantly, include the entire press release in the body of the email. Remember, you want the editor to see your press release and decide to run it. This is much easier for them if it’s really, really easy to understand what it’s saying and to then copy and paste for further editing, formatting or to use as the basis for an original article. Again, editors aren’t lazy. They’re overworked and jacked up on coffee and probably underpaid and a little bit hangry, and they just want to get the article out there because that’s their job. 

So with that in mind, here’s an example of a press release, including suggested social post and relevant social links. 

Guitarist Peter Hodgson Begins Recording Album

AUGUST 7, 2017: Australian guitarist Peter Hodgson has begun recording his debut instrumental album, Synesthesia, due for release in early 2018.

Synesthesia will include progressive rock/metal instrumental tracks that have been performed live with the Peter Hodgson Trio at the Melbourne Guitar Show and on TV’s Guitar Gods & Masterpieces, as well as other compositions.

“I’ve been sitting on these songs for a long time,” Peter says. “Some of them date back almost 20 years, but I’m always tweaking and changing them. I figure now is as good a time as any to give them a pat on the bum and send them out into the world.”

The album title is taken from a perceptual phenomenon in which stimulation of one sensory or cognitive pathway leads to automatic, involuntary experiences in a second sensory or cognitive pathway. Peter has written about Synesthesia for a number of publications including Guitar World, and how he uses it to influence his guitar playing and songwriting. 

About Peter Hodgson

Peter is known as senior contributor and columnist for Australian Guitar magazine, where his instructional column Soloing Strategies can be found. He is also a contributor to Guitar World and Mixdown, in addition to his role as metal columnist for Beat Magazine. And his I Heart Guitar blog [iheartguitarblog.com] has been one of the world’s most visited and highly regarded guitar news sites since 2008. 

Peter is an endorser of Seymour Duncan guitar pickups and pedals. He uses Kiesel guitars, Ernie Ball strings, Marshall amplifiers and IK Multimedia software.

Suggested Social Post
Oz guitarist #PeterHodgson @iheartguitar is recording an instrumental album. Follow the progress here: https://www.facebook.com/peterhodgsonguitar/

For more information or to schedule an interview, contact: 

Peter Hodgson
peter.j.hodgson@gmail.com

Web: iheartguitarblog.com
Twitter: @iheartguitar
Facebook: https://www.facebook.com/peterhodgsonguitar/
Instagram: @iheartguitarblog